Held during industry conferences, healthsystemCIO Private Dinners Productions creates intimate gatherings of hospital and health system IT leaders where they can discuss common challenges in a relaxed atmosphere. As the sponsor, you get invaluable “seats at the table” where you can shape and contribute to the discussion, while forging relationships with these influential executives.
- 1 sponsor – (sponsor may bring in a partner organization to share benefits and costs)
- 12 seats total – sample breakdown:
- 8 seats – Healthcare IT executives
- 3 seats – Sponsor representatives
- 1 seat – healthsystemCIO Editor-in-Chief Anthony Guerra
- 6:30-6:50 PM: Welcome & Drinks
- 6:50-7:20 PM: Appetizers and Networking
- 7:20-8:30 PM: Dinner, Dessert & Discussion of Featured Educational Topic
- Venue arrangements and payment
- Collaborative development of featured educational discussion topic/questions with sponsor
- Issuance of invitations and management of RSVP process
- Target guest list comprised of those pre-registered to attend the conference at which the dinner will be held
- Acquisition of this list usually requires being sponsor of, or exhibitor at, the conference
- Guest list may include individuals working in the general area
- Sponsor cost: $13,500
Contact: healthsystemCIO.com Director of Sales & Marketing Nancy Wilcox (303-335-6009) to book your dinner
- 5/28 – Nashville @ MUSE 2019 (Sponsored by Imprivata)
- 2/12/19 – Orlando @ HIMSS 2018 (Sponsored by PatientSafe Solutions)
- 2/11/19 – Orlando @ HIMSS 2019 (Sponsored by ClearDATA)
- 2/10/19 – Orlando @ HIMSS 2019 (Sponsored by Workday)
- 10/31/18 – San Diego @ the CHIME Fall Forum (Sponsored by Healthlink Advisors)
- 6/7/18 – Boston (Sponsored by healthsystemCIO.com)
Comments from Past Dinner Guests
- Helped create lot of opportunities for sharing/learning.
- Thank you for connecting us! Continue to selectively create environments for the executive leaders to connect.
- Engaging group and conversation. The active participation of the group was a great start to HIMSS.
- Thanks for the invitation. It was one of the best work dinners I’ve attended!
- Great balance and value from the discussion. Thank you for the opportunity to attend.
- Thanks so much for hosting us for this dinner – I really did enjoy the evening and the conversations!
- Thanks so much for putting it all together, it was very enjoyable. The company and conversation was fantastic and dinner was wonderful. It was great to meet you all and I hope we can stay in touch and look to each other for additional insights!
- Thanks again for the lovely evening. This was a great event and I enjoyed meeting new colleagues.
Additional Items to Consider
- We hold our events in private rooms at top steakhouses and other fine dining establishments with expertise in hosting business dinners.
- Compelling educational content – We work with our sponsor to find the right topic and educational approach for the evening.
- Networking – with guests from multiple health systems, attendees get to interact with peers they might not usually see.
Reasons to Sponsor a Private Dinner
- An introduction to prospects
- A thank you to current customers
- Obtain interactive feedback (market research) through what amounts to an executive focus group. If you are interested in doing a Focus Group without dinner, click here.
- Meaningful time – better than five minutes in their office or trying to get a minute of their time at a conference
- Getting to know each other:
- “An Open Letter to Vendors,” by Don Welch, CISO, Penn State University
- “The Delicate Start To A Successful CIO-Vendor Relationship,” by Dan Morreale, VP/CIO, Hunterdon Healthcare System
- A live event option where the educational component is provided
Q: As a sponsor, how do I decide when and where to hold my Private Dinner?
A: Private Dinners held in conjunction with popular healthcare IT conferences are most effective. Review your upcoming events calendar to determine which ones you will have the largest presence at, and which will likely have the largest representation of high-level healthcare IT executives.
Q: How large must my initial list of potential invitees be?
A: Though each event varies, a good rule of thumb is a 10 to 1 ratio. For every seat to be filled (8), we suggest having at least 10 prospective guest names. For a typical event, this would mean 80 names.
Q: How is the focus of the evening determined?
A: The focus is established collaboratively with our sponsor. Some sponsors may wish to focus on a hot topic of the day (blockchain, etc), while others will want to discuss a challenge more closely aligned with the solutions they offer. (Some topics will fit both categories.) Still others will focus on leadership – usually a very attractive topic for healthcare IT executives. A few weeks before the event, healthsystemCIO will write a list of proposed discussion points for our sponsor to review. At the event, Editor-in-Chief Anthony Guerra will facilitate the discussion, ensuring all guests are included.
Q: As the sponsoring organization, how should we think about how to utilize our three seats?
A: Sponsors are encouraged to send individuals who are comfortable being active participants in our Featured discussion of the evening – individuals who have participated extensively in health system engagements are ideal. Individuals who have works for health systems in the past are great draws for invitees.
Q: How is the sponsor presented in the invitations?
A: The sponsor can either be referred to as “co-hosting” or being the “sponsor” of the evening.
Q: May we bring in a partner or co-sponsor to share the costs?
A: Yes. Contact Nancy Wilcox for details on co-sponsorship.
Contact Nancy Wilcox with questions or to reserve your date.
Nancy Wilcox, Director of Sales and Marketing firstname.lastname@example.org 303-335-6009
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