Held during a conference or as a stand-alone event, healthsystemCIO.com Private Dinner Productions create intimate gatherings of hospital and health system IT leaders where they can discuss common challenges in a relaxed atmosphere. As the sponsor, you get invaluable “seats at the table” where you can shape and contribute to the discussion, while forging relationships with these influential executives.
- 1 sponsor – (sponsor may bring in a partner organization to share benefits and costs)
- 12 seats total – sample breakdown:
- 8 seats – Healthcare IT executives
- 3 seats – Sponsor representatives
- 1 seat – healthsystemCIO.com Editor-in-Chief Anthony Guerra
- 7:00-7:15 PM: Welcome
- 7:15 to 8:30 PM: Dinner & Discussion of Featured Educational Topic
- 8:30-9:00 PM: Dessert, coffee
- Venue arrangements and payment
- Collaborative development of featured educational discussion topic/questions with sponsor
- Collaborative development of guest list with sponsor
- Issuance of invitations and management of RSVP process
- Sponsor cost: $12,500 (sponsor may bring in a partner organization to share benefits and costs)
Contact: healthsystemCIO.com Director of Sales & Marketing Nancy Wilcox (303-335-6009) to book your dinner.
- 2/10/19 – Orlando @ HIMSS 2019 (Sponsored by Workday)
- 2/11/19 – Orlando @ HIMSS 2019 (Sponsored by ClearDATA)
- 2/12/19 – Orlando @ HIMSS 2018 (Sponsored by PatientSafe Solutions)
- 10/31 – San Diego @ the CHIME Fall Forum (Sponsored by Healthlink Advisors)
- Guest Exit Survey Results from San Diego Dinner
- 6/7 – Boston (Sponsored by healthsystemCIO.com)
Additional Items to Consider:
- We only hold our events in private rooms at top steakhouses and other fine dining establishments with expertise in hosting business dinners.
- Except at conferences when other days make sense, our events are held on Thursdays – with one more workday to go, folks don’t mind staying out a bit later than usual.
- Compelling educational content – We work with our sponsor to find the right topic and educational approach for the evening.
- Networking – with guests from multiple health systems, attendees get to interact with peers they might not usually see.
Reasons to Sponsor a Private Dinner
- An introduction to prospects
- A thank you to current customers
- Obtain interactive feedback (market research) through what amounts to an executive focus group
- Meaningful time – better than five minutes in their office or trying to get a minute of their time at a conference
- Getting to know each other:
- “An Open Letter to Vendors,” by Don Welch, CISO, Penn State University
- “The Delicate Start To A Successful CIO-Vendor Relationship,” by Dan Morreale, VP/CIO, Hunterdon Healthcare System
- A live event option where the educational component is provided
Q: As a sponsor, how do I decide in which city to hold my Private Dinner?
A: Your objective will largely determine in which city to hold the event. Some sponsors may wish to invite individuals from a particular health system which is a client or prospect. Some sponsors may wish to enlarge their footprint in a particular metropolitan area by hosting individuals from a number of local institutions. Sponsor’s wishing to gather market research on a particular topic may elect to have healthsystemCIO.com suggest the Private Dinner location based on our knowledge of potential guests specializing in the area of focus.
Q: How large must my initial list of potential invitees be?
A: Though each event varies, a good rule of thumb is a 5 to 1 ratio. For every seat to be filled (8), we suggest having at least five prospective guest names. For a typical event, this would mean 40 names. (8 x 5=40). healthsytemCIO.com can create, or assist in the creation of, this list which can then be reviewed by the sponsor.
Q: How is the focus of the evening determined?
A: The focus is established collaboratively with our sponsor. Some sponsors may wish to focus on a hot topic of the day (blockchain, etc), while others will want to discuss a challenge more closely aligned with the solutions they offer. (Some topics will fit both categories.) A few weeks before the event, healthsystemCIO.com will write a list of proposed discussion points for our sponsor to review. At the event, Editor-in-Chief Anthony Guerra will facilitate the discussion, ensuring all guests are included.
Q: As the sponsoring organization, how should we think about how to utilize our three seats?
A: Sponsors are encouraged to send at least one person from their organization who is comfortable being an active participant in our Featured discussion of the evening – an individual who has participated extensively in health system engagements is ideal. The sponsor’s other two seats can be used for additional internal personnel, partners, or health system invitees.
Q: How is the sponsor presented in the invitations?
A: The sponsor can either be referred to as “co-hosting” with healthsystemCIO.com or being the “sponsor” of the evening.
Q: May we bring in a partner or co-sponsor to share the costs?
A: Yes. Contact Nancy Wilcox for details on co-sponsorship.
Contact Nancy Wilcox with questions or to reserve your date.
Nancy Wilcox, Director of Sales and Marketing firstname.lastname@example.org 303-335-6009